· 1.1 Purpose and Aim
· 1.2 Guiding Statements and Policies
· 1.3 SACS Accreditation Compliance
· 1.4 Copyright Compliance
· 1.5 Plan and Review Cycle
· 1.6 Collection Priorities
· 2.1 Location and Access
· 2.2 Areas of Emphasis
· 2.3 Areas of Responsibility
· 2.4 Budget Allocations
· 2.5 Resource Sharing
· 3.1 Critical Environmental Factors
· 3.2 General Criteria
· 3.3 Choice of Format
· 3.4 Retrospective Coverage
· 3.5 Language
· 3.6 Reading Level
· 3.7 Scope of Collections
· 3.8 Exclusions
Types of Materials Collected:
· 4.1 Print Materials
· 4.2 Non-Print Materials
· 4.3 Government Documents
· 4.4 Reserves
Collection Maintenance and Deselection:
· 5.1 Repair of Damaged Materials
· 5.2 Replacement
· 5.3 Deselection (Weeding)
· 5.4 Catalog Database Maintenance
Interactions with Users:
· 6.1 Donations
· 6.2 Confidentiality of Records
· 6.3 Acceptable Use and the Discouragement of Illegal Activities
· 6.4 Challenges to Materials
1.1. Purpose and Aim
The purpose of the Collection Development Plan (“the Plan”) is to provide
The aim of the Plan is to provide a working tool to
1.2. Guiding Statements and Policies
In making selections, the Library attempts to include materials presenting differing yet balanced views on controversial issues. As long as materials are found compliant with the guidelines described in this Plan, they will be considered without censorship or prejudice. Selection of materials by the Library does not imply endorsement or sanction of the contents or the views expressed in those materials.
1.3. SACS Accreditation Compliance
ECC is a member of the Southern Association of Colleges and Schools, which reviews its member institutions for re-accreditation on a ten-year cycle. SACS Principles of Accreditation, 2012 ed., states:
Implicit in every Comprehensive Standard mandating a policy or procedure is the expectation that the policy or procedure is in writing and has been approved through appropriate institutional processes, published in appropriate institutional documents accessible to those affected by the policy or procedure, and implemented and enforced by the institution.
The Collection Development and Management Policy (linked above) and this Collection Development Plan are written to comply with SACS Comprehensive Standard 3.8.1 Library and Other Learning Resources, which states:
The institution provides facilities and learning/information resources that are appropriate to support its teaching, research, and service mission. (Learning/information resources)
1.4. Copyright Compliance
The Library complies with copyright laws and regulations when acquiring, circulating or duplicating materials and in its other internal processes. However, the Library does not assume responsibility for verifying copyright compliance by faculty members who submit items to be placed on reserve, or who supply items in class or within learning management systems (Blackboard, Moodle, etc.) that students may copy, print or download while in the Library. That responsibility rests with the faculty member. Neither does the Library assume responsibility for verifying copyright compliance by users who operate the public copy machines, scanners and/or computers.
1.5. Plan Review Cycle
This Plan should be reviewed in advance of ECC’s self-study period for the ten-year SACS accreditation review, or sooner if necessitated by changes in staff, technology or administrative structure, etc. Final authority for the adoption of the Plan or any changes to it rests with the Library Director. (Note: final authority for the approval of the Collection Development and Management Policy rests with the Board of Trustees of Edgecombe Community College.)
1.6. Collection Priorities
First priority is given to the academic needs of the ECC curriculum students and the faculty and staff who support them.
Secondary priority is given to the information needs of the Economic and Community Development and Student Development divisions.
Tertiary priority is given to support of the professional development of the faculty and staff.
Beyond these priorities, limited consideration is given to items supporting the recreational and leisure reading and information needs of the greater ECC community. For those members of the ECC community whose informational or research needs are beyond the scope of this policy, librarians will help to identify, locate, and borrow materials through interlibrary loan.
2.1. Location and Access
The ECC Library is located in the C building at 2009 W. Wilson Street, on ECC’s main campus in Tarboro, NC. The other library is located in the Barnes Building on the Rocky Mount campus. The Library catalog is freely searchable from any computer with Internet access. Subscription databases, e-books, and many other electronic resources are accessible from both on and off-campus to enrolled students, faculty, and staff through the Library’s Web page or direct linkage; however, off-campus users must have a username and password to access these proprietary resources.
2.2. Areas of Emphasis
The collection emphasizes those subject areas most directly related to ECC program offerings:
2.3. Areas of Responsibility
The Library Director is administrative head of the Library. The Library Director monitors expenditures for library materials, renders decisions on costly or questionable items, and is the final authority for all selection and purchasing decisions. The Library Director and Reference Librarian is generally responsible for selecting and maintaining both the print collections and the audiovisual collections. The Serials Technician maintains the print periodicals collection. The Library Director supervises an annual inventory with participation by the entire Library staff.
The Library accepts recommendations for library materials from any user; however, ultimate responsibility for the overall quality and balance of the Library collection rests with the professional librarians. ECC librarians utilize reviews in general and specialized review media, standard bibliographies, user requests, course syllabi, and reserve book lists in making selections.
Faculty members are especially encouraged to request Library materials to support their instructional needs, to recommend general items for the Library’s consideration, and to incorporate Library materials and online resources into their courses. Any faculty recommendations for purchase or subscription should consider the needs of distance learning students.
2.4. Budget Allocations
Under the general supervision of the Library Director, the Library expends its budget allocations at its own discretion. It does not assign allocations to programs, departments, or curriculum areas. This allows the Library the budgetary flexibility to address unexpected demands, take advantage of sales, and generally optimize its finite resources to realize the best return on investment.
2.5. Resource Sharing
ECC Library is part of CCLINC (Community College Libraries in North Carolina), a consortium that shares a centralized automated library system. CCLINC patrons can search and request circulating items at any member library. Beyond CCLINC, interlibrary loan is possible through the Online Computer Library Center (OCLC) WorldCat, which identifies holdings at millions of libraries worldwide.
North Carolina Libraries for Virtual Education (NC LIVE), a statewide cooperative effort, provides access to proprietary Web-based resources such as electronic books, citation, abstracting and full-text databases covering journals, magazines, newspapers, reference materials, and databases providing information portals for specific subject areas. Joint purchasing of other electronic resources is possible through another cooperative, the Carolina Consortium.
3.1 Critical Environmental Factors
The following environmental factors will be taken into account in all selection decisions:
3.2. General Criteria
The following general criteria will be used for the selection of resources:
3.3. Choice of Format
The following criteria influence the choice between print, non-print or online/digital formats:
3.4. Retrospective Coverage
Major emphasis is on acquiring new or current titles, although older titles may be collected when retrospective subject coverage is desired, or in the cases of classics in literature or in a subject field. The Library will generally attempt to acquire the latest edition of a title, providing that edition contains new content or added value over earlier editions.
Materials will be in English, with some additional bilingual or multilingual purchases in the Children’s collection and in support of foreign language instruction.
3.6. Reading level
The majority of general materials acquired will be at the high school reading level (grades 9 to 12). Materials at the lower-division undergraduate reading level will also be acquired to support ECC’s university transfer students and other curricula where appropriate. In limited quantities, the Library will acquire resources geared towards new literates, ESL speakers, or juvenile readers and will also acquire materials at the pre-school reading level to support ECC’s Early Childhood Education program. Additionally, ECC Library will acquire titles each year for inclusion in the Young Adult collection to support the Early College High School.
3.7. Scope of Collections
The Library will focus its acquisitions on subjects related to the curriculum. Generally, materials are collected with intent to provide a broad overview of subjects with balance as to various viewpoints. Extensive, in-depth treatment of a subject in the print collections is usually not warranted. Online resources providing journal access will usually suffice to cover niche topics and leading-edge information. Interlibrary loan should be considered in support of the occasional exception, especially when the need is of limited duration.
The Library does not purchase:
4.1. Print Materials
FORMAT: Hardback books are preferred if all considerations, particularly price, are equal. If there is a substantial cost difference between the trade paperback and hardback formats, the trade paperback format may be preferred, except where size of the item or anticipated heavy usage makes the hardback format a better choice for longevity. Mass market paperbacks are not purchased.
REFERENCE: The Reference collection should be somewhat limited in size; preference is given to materials that can circulate. However, there is still a need for basic factual information, introductory or overview information for specific subjects, and/or direction to further information and resources. Such titles which exist as multi-volume items or expensive items should be placed in Reference to help ensure against loss, since items in this collection do not circulate.
The collection of general print reference materials is expected to diminish as more and more trustworthy sources of general information are made available on the Internet. This may become true as well for more specialized reference information since online databases are more accessible to remote users, and the prices of print resources continue to escalate. The price of reference materials warrants serious consideration of the projected return on investment in such titles, especially if alternative, less expensive or free sources exist.
TYPES OF MATERIALS INCLUDED/EXCLUDED IN REFERENCE
· Almanacs and Yearbooks
Print almanacs and yearbooks are not purchased due to the availability of copious online sources of such ready-reference information.
Bibliographies are not purchased.
Online sources are preferred over print works dealing with professional, national and international biography. Specialized biographical sources (those having narrow regional, chronological or subject orientation) are considered on their individual merits and on their relevance to the curriculum. Individual biographies are usually placed in the General Collection; only compendiums of biographical information are considered for Reference.
· Chronologies and Calendars
Historical chronologies are selectively collected, in “day to day” or event-listing formats. Calendars are not collected, but sources listing holidays or folk/national celebrations are selectively collected.
· Compendia of Facts
Explanatory compendia of facts, especially in the sciences, are collected only if not readily available online.
Only concordances for the Bible and Shakespeare are collected, and only one or two for basic coverage; no comprehensive or variety of coverage is attempted.
Unilingual, bilingual and polyglot dictionaries for major languages; thesauruses and etymology guides for English; specialized dictionaries in English for major dialects, regional variation, slang, synonyms and antonyms are collected. Specialized subject dictionaries relevant to the curriculum are also selected for the collection based on price and/or likelihood of theft, with less expensive subject dictionaries placed in the General Collection. While dictionaries may have a long lifespan, current editions are preferred for Reference, with older editions transferred to the General Collection or weeded.
Directories are not collected.
Dissertations are not collected. Dissertations of PCC faculty may be donated to the PCC archives.
Due to the expense and the availability of information through both our databases and online, encyclopedias will no longer be collected.
· Genealogical Sources
Only Edgecombe County items of general interest are collected, on a selective basis. There is no effort to maintain items for genealogical research, that task is deferred to the local public library.
· Geographical Sources
Geographic sources collected consist primarily of thematic (e.g. historical, social, economic) atlases and a limited collection of general atlases (e.g. world atlases). Expensive atlases are placed in Reference; oversize atlases are placed in Atlases and housed on the atlas stands; less expensive atlases are placed in the General Collection. Topographic maps, atlases, gazetteers, and thematic maps are not collected with the exception of North Carolina and U.S. road (highway) maps, which are considered oversize atlases.
· Grant Information
Comprehensive materials on grant sources in the educational and non-profit fields are collected on a very limited basis if not available online; books on techniques of grant-writing are placed in the General Collection.
Authoritative, current handbooks in subject areas that support the curriculum are selected, with expensive or multi-volume titles placed in Reference and less-expensive or single-volume titles placed in the General Collection.
· Indexes and Abstracts
Indexes and abstracts are not collected.
· Legal Resources
Legal references for North Carolina, such as the General Statutes, dictionaries, encyclopedias, digests, reporters, and citators, are collected for the Law Reference collection.
Several copies of the current year’s ECC Catalog are placed on the Ready-Reference shelves behind the Reference desk. Other print catalogs are not collected, due to online availability.
· Plot Summaries and Explicators
Plot summaries and explicators are collected very selectively.
· Quotations and Proverb Books
Current editions of English language compilations of quotations and proverbs are collected; one or two comprehensive titles are sufficient for the Reference Collection.
· Sacred Books
Key sacred texts of major religions in English translations are selectively collected.
· Statistical Compendia
Online sources for statistics are preferred because they tend to be more up-to-date. Major print statistical compendia related to Edgecombe County, North Carolina or the nation at large may be collected if not readily available online. Sources of statistics in the humanities, life sciences and social sciences may be collected if necessary to support the curricula and if not available online. Older editions of such titles should be weeded as newer editions are acquired.
· Style Manuals
MLA and APA style manuals are selected, with multiple copies of the MLA in both the Reference and General Collections. Other style manuals may be added if demand arises.
· Travel Guides
Travel guides may be collected on a limited basis when requested and to support the ECC Global study abroad initiatives.
General Selection and Price Guideline for Inclusion in Reference:
The Reference Collection should consist of materials that contain short, relevant “bursts” of information that are easily noted or copied. Materials which require the user to sit and read at length are better placed in the circulating collections. However, the Library needs to protect its investment in expensive items and in multi-volume titles where loss of a volume renders the remainder of the set void or less usable. Multi-volume sets and single volumes costing more than $150.00 should be assessed for placement in reference.
BASIC READING: Books with content written at a reading level suitable or more conducive to adult new readers, adult readers for whom English is a second language, and other adult readers whose reading levels are below high school level, are considered “Basic Reading” and designated as “Special Collection” by a searchable value in the online catalog. Such books are integrated within the General and Fiction Collections.
CHILDREN’S: Books for the Children’s Collection are limited to those suitable for use by students in the Early Childhood Education program, and should be purchased from sources that can supply a heavy-duty binding. Items with pop-up, moveable or detachable parts should not be purchased. Materials should contain specific learning objectives. Materials designed specifically for readers in kindergarten through 5thgrade should not be purchased since this audience is not represented in our collection priorities.
SERIALS: Print serials are acquired via subscription. Individual issues will not be purchased. The print serials collection supports the ECC curriculum and provides a selection of general interest periodicals, including subscriptions to local area newspapers. Factors to be considered in the acquisition of print serials are:
· support of academic programs
· suitability for intended audience
· uniqueness of subject coverage
· costs, including rate of price increases, cost of storage, and/or access costs
· professional reputation
· projected usage
· indexing and abstracting in sources accessible to library users
· demand for title in interlibrary loan or document delivery requests
· accessibility within resource sharing groups, consortia, and/or through document delivery or courier services
PAMPHLETS: Pamphlets are generally not collected due to their ephemeral nature and likelihood of theft or loss. Pamphlets relating to specific course assignments and objectives may be considered for inclusion. Current pamphlets and brochures produced by campus, local, or library organizations may be displayed or offered for distribution until their useful life is over.
BESTSELLERS: Best-selling fiction and nonfiction titles suitable for leisure reading are acquired. Donations of contemporary best-sellers may be added to this collection. Donated titles which have been best-sellers in the past (2+ years prior) should be considered for addition to the Fiction collection.
FICTION: Contemporary popular fiction will only be purchased by the library when well-circulated materials are lost and paid, when we purchase discounted Bestseller titles made available through A book vendor and to support our Young Adult collection. However, classic works of literary fiction may be purchased for the General Collection. Donated fiction titles should be assessed as to their projected usage. Mass-market paperback donations are generally better suited for sale due to their poor durability and time-limited appeal.
4.2. Non-Print Materials
EBOOKS: Individual Electronic books may be purchased to support specific curriculum needs, and may also be acquired as part of consortia or cooperative efforts. A limited number of fiction electronic books may also be purchased for use with the Library’s Nook devices.
A/V: Audiovisual materials are mainly purchased based on instructors' requests. Due to the loss of value when AV formats change, instructors are encouraged to find resources that are Web-based.
DATABASES: Subscriptions to proprietary online databases are considered when such databases provide the most current and/or cost-effective resources. Possibilities for new database acquisitions may be set up for trial at any time, but decisions about subscribing are generally made annually in the summer by the librarians as a group. These resources may include electronic books; citation, abstracting, and full-text databases covering journals, magazines, newspapers, or reference materials; and databases providing information portals for specific subject areas.
In addition to general selection criteria, the following criteria will be used for selecting online databases:
· the product compares favorably with similar products, i.e. the content is not available in less expensive databases or free Web sources and the interface is equal or superior to rival products
· adequate user access is provided, with unlimited user access from on-campus and remote locations preferred
· the product has adequate levels of support, with a user-friendly interface, appropriate online help and accessible remote technical support (24/7 availability preferred)
· usage statistics are available
· the Library is not required to maintain paid subscriptions to both print and electronic versions of the product
· the license agreement allows normal rights and privileges accorded libraries under copyright law and gives the Library indemnification against third party copyright infringement
4.3. Government Documents
The Library is not a governmental depository at any county, state, or federal level. However, the Library does maintain the Archives of Edgecombe Community College. Governmentally-produced items are acquired based on the same criteria as any other material. Materials suitable for the Archives should be supplied to the Library by the entity, department, or program which produces them.
The Library will not select items solely to be placed on reserve, nor will it purchase copies of textbooks just because they are in current class usage. However, instructors may request that the Library purchase items to be placed on reserve for their classes. Once such items are taken off reserve, they may be evaluated for retention in the open Library collections. Instructors may also place their personal copies of items on reserve if they so desire, with the understanding that these items will be subject to the same circulation policies and risk of loss of any other Reserve material.
5.1. Repair of Damaged Materials
Print items with minor damage may be repaired in-house. Major repair of damaged books is a highly technical and time-consuming process that this Library has neither the staff nor the resources to undertake. If an item with major damage is still in demand, it may be replaced or updated based on availability of funds and other collection priorities. If demand is low, the item may be withdrawn without replacement.
Lost or withdrawn items are not automatically replaced. Factors considered in replacement decisions are:
5.3. Deselection (Weeding)
Deselection, also known as “weeding,” is the removal of materials from the Library collection, and this dynamic process is an integral part of collection management. Excess duplicate copies, seldom used titles, older editions with out-of-date or incorrect information, and badly damaged copies having an appearance that might discourage use are all candidates for weeding. The Library Director and other Librarians are primarily responsible for weeding the collection, but any of the librarians may recommend items to be withdrawn and/or replaced. When applicable, decisions to remove materials are made after consultation with the faculty members most directly affected.
Materials will be evaluated for deselection by applying the MUSTY formula developed by Joseph P. Segal in Evaluating and Weeding Collections (Chicago: American Library Association, 1980): Misleading, Ugly, Superseded, Trivial or You no longer need it.
Criteria to Consider for Weeding:
Weeded materials are discarded in conformance with ECC’s discard policy.
5.4. Catalog Database Maintenance
Any item withdrawn from the collection will have its information removed from the CCLINC catalog, with the exception of items which have outstanding patron transactions linked, such as overdue fines. Any item not in its home location nor checked out should have its current location modified to reflect the appropriate setting (e.g. “missing,” “repair,” “in process,” “lost,” etc.). These non-location “locations” should be investigated periodically for resolution of anomalies. Non-replaced lost, missing or discard items should be treated the same way as deselected titles.
The Library welcomes donations from individuals with the following caveat: When a gift is accepted, it becomes the property of the Library, and the Library will determine the use or disposition of the item(s). Donated items may be added to the collection, exchanged, given to another Library, sold, or discarded. The Library reserves the right to decline gifts.
Donors are encouraged to sign a form that acknowledges the donation and outlines the conditions for acceptance. The original form is also signed by a Library staff member and is given to the donor, and a copy is retained by the Library. If the donor wishes to claim a charitable deduction for income tax purposes, the donor is responsible for making an inventory of the gifts and for assessing their current fair market value. No member of the Library staff may assess a value or give an appraisal, as the Library cannot assume responsibility for assigning value for tax credit purposes.
6.2. Confidentiality of Records
The State of North Carolina addresses privacy issues for library users in the following Statute:
§ 125-19. Confidentiality of Library user records
(a) Disclosure. -- A Library shall not disclose any Library record that identifies a person as having requested or obtained specific materials, information, or services, or as otherwise having used the Library, except as provided for in subsection (b).
(b) Exceptions. -- Library records may be disclosed in the following instances:
(1) When necessary for the reasonable operation of the Library;
(2) Upon written consent of the user; or
(3) Pursuant to subpoena, court order, or where otherwise required by law. (1985, c. 486, s. 2.)
All records relating to individual user registration and circulation of materials by specific users are considered to be confidential in nature. The Library will protect the privacy of any borrower who uses the Library. The Library shall not make inquiry into the purposes for which a user requests information, books, or other Library materials, except insofar as the inquiry may help in finding the material that the user wants.
The Library’s automated system does not keep historical records of materials borrowed by individuals. Once an item is returned and any associated fine is paid, the item is immediately removed from the user record. Library records are for the sole purpose of protecting the public property and are not to be used to identify the types of materials borrowed by individuals. Under no circumstances shall the Library staff provide information to a third party about what a user of the Library has borrowed or the kind of information questions the user asks.
Employees of the Library have been informed that Library records are not to be made available to any person or to any agency or local, state, or federal government except pursuant to such process, order, or subpoena as may be authorized under the authority of and pursuant to local, state, or legislative investigative power. Any representative of a local, state, or federal agency or any law enforcement officer who requests access to such information must do so through the Library Director.
Therefore, any official request for access to such information must be reported immediately to the Library Director. Upon receipt of such process, order, or subpoena, the Library Director will advise ECC administration and will consult with ECC legal counsel to determine if such process, order, or subpoena is in proper form and if there is a showing of good cause for its issuance. If the process, order, or subpoena is not in proper form or if good cause has not been shown, such defects must be corrected before the Library can comply.
Having assurance of the confidentiality of Library records should not be interpreted as having license to violate law or policy.
6.3. Acceptable Use and the Discouragement of Illegal Activities
In accordance with local, state and federal law and with ECC policies, Library users may not use ECC resources to commit illegal actions. ECC and the Library have the right and duty to:
· enforce the ECC’s behavior rules;
· protect users, materials, facilities, networks, and equipment from harm or abuse;
· prevent the use of materials, supplies, facilities and equipment for illegal purposes.
As ECC employees, Library staff members are expected to honor and enforce ECC policies and directives, and are to promote the safety and security of library users, staff, facilities, equipment, and information networks. This includes contacting law enforcement authorities and providing information that may identify the individual(s) perpetrating a violation, subject to the privacy statute discussed above.
Use of ECC computers and the computing network is subject to the ECC Information Technology Resources Acceptable Use Policy, including the public desktop and laptop computers in the Library. Filters and monitoring may be employed to facilitate compliance with this policy and with usage restrictions, especially those restrictions designed to provide ECC curriculum students with priority of access for ECC-related academic purposes.
6.4. Challenges to Materials
Library materials may be considered controversial and any item may offend some user. When a complaint against a Library material is made, the procedures are as follows:
1. The Library representative receiving the complaint should be polite to the user but make no commitments regarding the challenged material. That representative should ask the user to file the complaint in writing, using the form prepared for such instances. The user should return the completed form to the Library Director.
2. The Library Director will within ten working days:
a. Place the material on reserve so that it is not in circulation until a final decision can be made about its future in the collection.
b. Check reviews of the challenged material and determine the reviewers’ general assessments.
c. Arrange a meeting with the Vice President of Instruction to take no removal action, to remove all or parts of the challenged material from the total college environment, or limit the use of the challenged material.
d. Comply with the decision of the Vice President of Instruction regarding the challenged material.
3. If any party is not in agreement with the decision of this party, the following grievance procedures may be followed:
a. The dissatisfied party shall within ten working days and in writing inform the Library Director of the disagreement. The Library Director will then within ten working days notify, Vice President of Instruction, and the College President.
b. The Library Director, in cooperation with the President, will arrange a meeting of the complainant(s). The President will preside at this meeting.
c. The Library Director and the President shall carefully evaluate the challenged material. The President will then make a decision regarding the challenged material.
d. The decision of the President will be final.
All meetings organized for the purpose of evaluating challenged materials will be open to any interested party or group.